Enrollment FAQ's

Enrollment FAQ's

FAQs

Birth Certificate Requirements, Proof of Residency, Custody, and Independent Students

1.       What is acceptable if a birth certificate in not available for enrollment?

a.       In lieu of a birth certificate you may provide:

i.      A passport

ii.    An attested (certified) transcript of the certificate of birth

iii. An attested (certified) transcript of the certificate of baptism or other religious record showing the date and place of birth

iv.   An attested (certified) transcript of a hospital record showing the date and place of birth of the child

v.    A birth affidavit [ORC 3313.672]

PLEASE NOTE: If the child’s birth certificate or other acceptable document is not provided within fourteen (14) days of enrollment, the district is required to notify the law enforcement agency having jurisdiction in the area where the student resides of this fact and the possibility that the student may be a missing child. [ORC 313.672, 2901.30]

2.       What is acceptable for proof of residency?

a.       Gas or Electric Bill (within the last 30 days)

b.      Copy of lease signed by the renter and landlord (all pages)

c.       Mortgage Statement (within the last 30 days)

d.      Current bank statement

e.       Current pay stub showing your name and address

f.        Letter from a government agency indicating your name and address

g.       Other similar current legal documents [ORC 3314.11]

3.       We just moved and will not receive a utility bill for a month. What should we do to prove residency?

a.       We will accept a verification of service in your name on letter head from the utility company (AEP, Washington Electric Cooperative, Dominion Gas, Duke Energy or similar provider). [ORC 3314.11]

4.       I have moved in with a friend or relative by choice and do not have proof of residency?

a.       At the time of enrollment, parents/guardians are required to provide two (2) proofs of residency. However, we do understand there are situations that may require a family to move in with another family/relative. In these situations, you may complete a Residency Affidavit. This will require the homeowner/renter to provide us with their photo ID and two proofs of their residency. This will grant you thirty (30) days to provide us with two (2) current proofs of residency in your name at that address. [ORC 3314.11]

5.       As long as I own, purchase or rent property located in the Marietta City School District, will that allow me to enroll my child?

a.       No, one cannot establish a residence merely by owning, purchasing or renting a house, trailer or apartment. Your place of residence is determined by state law to be where important family activity, eating, sleeping, etc., takes place during significant parts of the day. [ORC 3313.64, 3314.11]

6.       My child is attending Marietta City Schools. Due to financial hardships, natural causes or similar issues and have lost our home and are currently with another family, or in a shelter, or living on the street. Whom do I contact for information regarding my situation?

a.       Contact Jona Hall, McKinney-Vento Liaison at 740-374-6500, ext.8014 or Lynn Doebrich, Attendance & Home Services Coordinator at 740-374-6540, ext. 2017                                                 [ORC 2151.422, 3313.64, 3314.11, 3109.53]

7.       I am the biological father of a child and wish to enroll him/her in school. Her biological mother and I were never married. What do I need to do?

a.       You would need to provide proof of custody in order to enroll him/her. Ohio law states if the parents were never married, the mother is automatically the sole custodial parent unless the father files a petitions and obtains an order of custody.

[ORC 3109.043, ORC 3111.02]

8.       I am a biological grandparent taking care of my grandchild. Can I enroll my grandchild?

a.       Yes, but only if the parent is:

i.      Seriously ill, parent is incarcerated or about to be incarcerated

ii.    Temporarily unable to provide financial support or parental guidance to the child

iii. Temporarily unable to provide adequate care and supervision of the child because of my physical or mental condition 

iv.   Homeless or without a residence because the current residence is destroyed or otherwise uninhabitable

v.    In or about to enter a residential treatment program for substance abuse

A copy must be provided to the district of the Grandparent Power of Attorney or Grandparent Affidavit which has been filed and date stamped in Washington County Juvenile Court within five (5) days of having the document notarized. [ORC 3109.52 – 3109.61]

 

9.       I have a court order/judgment entry giving me custody of a child but it is not signed by the Judge, is this acceptable?

a.       Maybe. The court order should be date stamped by the clerk and signed by a Judge or Magistrate in order for it to be acceptable. We would need to call the court for you to determine if the document you have is considered an official order or if it is merely a copy for your records indicating a motion is pending.

10.   I have a motion for custody. Can I enroll my child with this motion?

a.       No. We cannot accept motions to enroll a student in school. You must have official court orders [ORC 3109.043]

11.   I have a stamped and signed court order for custody but is several pages long. Which page do I need to bring?

a.       You are required to provide the entire Order no matter the number of pages.

12.   A relative/friend gave me a notarized letter/statement give me custody of her/his child. Is that acceptable as proof of custody?

a.       No. We do not accept notarized statements.  You must have a court order in compliance with State law. [ORC 3313.672]

b.      Under certain conditions the child may be considered unaccompanied if there was a loss of housing. Please speak to the registrar for more information. [ORC 2151.422, 3313.64, 3314.11, 3109.53]

13.   An attorney has provided a letter stating I have power of attorney of a child.  Is this acceptable as proof of custody?

a.       No. The only power of attorney accepted for enrollment is known as the Grandparent POA which must be filed in the county in which the grandparent resides. (Washington County Juvenile Court)

14.   My ex and I have shared parenting. We live in two different school districts. Can my student attend either district?

a.       Possibly. It would depend on the language in the court order, specifically whether the order identifies one parent as the residential parent.

15.   A student who is not my biological child is coming to live with me. His/her custodial parent resides elsewhere. Can I enroll this child in Marietta City Schools?

a.       Proof of custody is required for enrollment purposes. It would depend on why the student is coming to live with you. You may need to obtain custody/guardianship of the child. [ORC 3313.672]

b.      Under certain conditions the child may be considered unaccompanied if there was a loss of housing. Please speak to the registrar for more information.  [ORC 2151.422, 3313.64, 3314.11, 3109.53]

16.   I am the residential parent of my child. My ex lives in Marietta City School District, I live in another state. Can my child attend in either district?

a.       Possibly depending on class size, however as the residential parent, you would be required to pay out of state tuition. The rate of tuition is set yearly by Ohio Department of Education and would be required in full for the days remaining in the school year as a condition of enrollment.

17.   I am at least 18 but less than 22 years of age. I live apart from my parents, but I depend on my parents or others to provide for my housing and basic needs and have not yet graduated from high school. Can I enroll in the Marietta City School District?

a.       No. You are required to attend the district of your residential parent/guardian.

18.   I am at least 18 but less than 22 years of age. I live apart from my parents and support myself by my own labor. I have not yet graduated from high school. Can I enroll in the Marietta City School District?

a.       Yes. You will need to provide proof of age, proof of residency and other required documents including a completed enrollment packet to be considered for enrollment. [ORC 3313.64]

19.   I am divorced and the children live with me. I am the sole custodial parent. I do not want the non-custodial parent to have access to their records. Is this acceptable?

a.       No. According to law, a non-custodial parent has the same rights as a custodial parent regarding access to records. The only exception to this is if your divorce order stipulates the other parent is not to have access to records, or if you have a protection order or restraining order which would not allow access by the other parent. If you have such an order and wish for us to honor your requests, the school MUST have a full copy of the order. Otherwise we cannot deny the non-custodial rights to a student’s records. [3313.672] and the Missing Children’s Act.

Other FAQs:

 

Open Enrollment, Expulsion, Homeschooling, E-School, Reporting Non-Residents

 

20.   I live in Marietta City School district. What do I need to do to have my child attend one of the other Marietta elementary schools? 

a.       You would need to complete and submit an Intra-district Open Enrollment Application in accordance with the district deadlines for consideration of open enrollment for the upcoming school year.

b.      The application must be received by the Superintendent, Board of Education, 111 Academy Drive, Marietta, OH 45750, no later than 4:30 pm on April 30, or on the following Monday if April 30 falls on a Saturday or Sunday.

c.       NOTE: Requests for Intra-district Open Enrollment for students entering kindergarten will be evaluated after Labor Day. Parents will be notified no later than Friday after Labor Day.

Note: Previous attendance will be taken into consideration

Note: Transportation of students transferred at parental request shall be the sole responsibility of their parents/guardians; however, existing bus routes may be utilized when space is available. [ORC 3313.64]

 

21.   I live outside the Marietta City School District and would like to enroll my child. What do I need to do?

a.       You would need to complete and submit an Inter-district Open Enrollment Application in accordance with the district deadlines for consideration of Inter-district Open Enrollment for the upcoming school year.

b.      The application must be received by the Superintendent, Board of Education, 111 Academy Drive, Marietta, OH 45750, no later than 4:30 pm on May 31, or on the following Monday if May 31 falls on a Saturday or Sunday.

c.       Applications will be reviewed mid-August. Notifications will not be made until then.

NOTE: The district reserves the right to reassign Inter-district students during the first two (2) weeks of school to a different school within the District to achieve balance in class sizes.

Note: Previous attendance will be taken into consideration.

Note: Transportation of students transferred at parental request shall be the sole responsibility of their parents/guardians; however, existing bus routes may be utilized when space is available. [ORC 3313.64]

 

22.   My child has just been expelled from another school district. If we moved to the Marietta City School District, would my child be able to attend?

a.       No not during the time period of the expulsion. Marietta City School District honors all suspensions and expulsions from other school districts. [ORC 3313.64, 3313.66, 3313.661]

23.   I have moved to a new address in the school district. How do I update my information?

a.       Any time there is a change of address, you will need to complete a Change of Address form available at your child’s school and submit two (2) proofs of residency showing the new address.

24.   I am interested in home schooling my student. What is the procedure?

a.       Questions regarding home schooling, where the parent becomes the teacher, should be directed to the Director of Curriculum at 740-374-6500, ext. 2014. [ORC 3321.04, 3331.09 and OAC 3301.071, 3301-34-01 thru 3301-34-06]

b.      Ohio public eSchools are online community schools and are not the same as home schooling. Even though students participate in eSchools from home, eSchools are responsible for providing curriculum and educational resources. You can find more information about eSchools on the Ohio Department of Education website.

25.   A student is attending Marietta City Schools and does not reside in the district. How do I report that?

a.       Contact the school administrator or the district attendance officer to report these incidents.  

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